Eventpartners - Bezoekersregistratie
This way you give your guests a VIP experience at your art fair
Eventpartners - Bezoekersregistratie|
June 25, 2024

Your art fair is the highlight of the year. Then you want your guests to experience this exclusivity from start to finish. You want to immerse them in a VIP experience that they will talk about for ages. That's why we've listed 10 surprisingly simple ways to make this happen.



A VIP feeling through your invitations and tickets


Of course, the VIP experience starts long before your art fair has started. The special feeling you want to give your guests starts with the invitation. There are several ways to make your guests feel special through the invitation or tickets:


1. Differentiate when you invite people

For example, send an invitation that allows you to come in at a special time. Maybe for a sneak preview or for an official toast to a successful trade fair. Or give your guests access to the fair for several days with a VIP ticket.


2. Work with a preparation system

Your guest does not have to print tickets in advance or have their phone ready to scan a QR code. He or she can simply come to the fair and everything will be ready at the counter. It is important that everything is correct so that your guests do not come for nothing. Of course, that immediately takes away the whole VIP feeling.


3. A gold color immediately gives a VIP feeling

Therefore, give the card or e-wallet a gold color for special guests. This shows that they are at the top of your priority list.


4. Use printed tickets

Of course we do more and more things online. But how nice is a printed ticket with a beautiful design on sturdy paper. Turn it into a valuable work of art. Then you really give your guests something to keep.

Special attention upon entry and registration

You only get one chance to make a first impression. This means that the reception of your guests at the art fair must be immediately good. Otherwise you are 1-0 behind. A few points to consider to arrange this properly:


5. Ensure smooth reception

Your hostesses know what VIP treatment entails and there are no waiting times at the counter.


6. A special desk for when something goes wrong

Of course, something can always go wrong. For example, someone is not on your guest list. Or you are in the wrong place. You can easily solve this with personal attention at a special counter. That immediately gives a personal feeling.



Even more tips for a VIP feeling among your guests


Of course there are more things you can do for your guests:


7. Choose a good name for your event

The label or name of your event can also contribute to a special feeling. Take, for example, ' The Young Collectors ' or ' All Art Professionals '. As a guest you would like to be part of that.


8. Provide a VIP area at the location itself

You like to give your VIP guests the feeling of exclusivity. Therefore, make sure you have a room that you can only enter with a special pass. A reception with a nice bubble and exclusive snacks completes it completely.


9. Arrange special transport to the fair

Are your guests coming by plane or train? Then make sure they are picked up and bring them to the door of the exhibition grounds. This way they won't miss anything and can fully enjoy the fair.


10. Choose high-quality decoration for the fair

A VIP feeling stands or falls with good decoration of the fair. Therefore, choose beautiful materials and don't skimp on trade fair clothing and catering. This way your art fair exudes exclusivity.



Eventpartners' event software ensures a flawless trade fair


Our reliable event software is always suitable for your trade fair or event. You keep an overview and everything is arranged in detail the way you want it. Because a smooth process is the most important thing for a VIP feeling. And we at Eventpartners know this better than anyone. We have been arranging everything down to the last detail for years. So you can focus on your guests without any worries.



Knowing more?


Have we made you curious and do you want to know what else you can do?


Then download our paper: Event registration at art fairs.


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