Organization of conferences and seminars
Do you want to organise a conference? Then you can rely on these companies that are specialised in organising conferences and who will turn your physical, hybrid, or online conference into a super successful conference!
Lapin Quotidien
As a full service event agency, we guarantee a sophisticated mix of top quality, creativity and budget efficiency. You can contact us for the complete organization of both corporate events and private events.
BlendID
An event or team building is not just an assignment. There is a story behind it, there are people behind it, ... Each of them with their own expectations, wishes, needs, ...
MediCongress Services nv
Act-Wise
We are the Act-Wise family, atypical event creators. Driven by passion & happy people, we organize unique concepts for staff parties, meetings, conferences, travel concepts, team building events at home and abroad.
Moodmaker Events
Moodmaker organizes team builds. We do this with great enthusiasm and - it may be said - also successfully. Every year Moodmaker carries out 270 team building events and the Moodmakers give the best of themselves as many times.
Milestone Creative
We are Milestone Concepting specialized in unique and exciting corporate events, festivals and travel.
The Iconic Group
With a heart for hospitality and the joy of celebrating together, we have specialized in providing full event organization as well as providing quality staff for your existing events.
Oval
Based on the belief that 'brands' and 'people' inspire each other, OVAL creates 'live driven' brand experiences that positively surprise, inspire and engage organisations and their target groups.
New Balls Please
From small national events to large-scale international meetings, incentives and congresses: our solution-driven team is at your service to assist you in each and every step of your live storytelling project.
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Deadline Entertainment Group nv
We have been active in the concert, festival, and theater world for more than 18 years and as a supplier for corporate events. We contribute to more than 150 productions every year.
Exceptional Events
At Exceptional Events organizing your event is our passion. With more than 15 years of experience in events & incentives, both at home and abroad, we know the tricks of the trade like no other.
Eventsfactory
EventsFactory is a full service event agency that guarantees a professional and original approach to the most diverse assignments.
Kabuki Events
Kabuki Events, hungry to make your event & brand shine!
Aaaaha! Bureau voor live communicatie
Aaaaha! the Actor Factory BV enriches communication with humor and interaction: workshops, films, presenters, speakers, actors, opening acts, tailor-made theater. Make it unforgettable!
Lust4Live - Eventbureau
Each time take up the creative challenge to find the ideal match, between your brand / company and your visitors / guests, resulting in a unique experience and commitment.
The WoW Company
Welcome to the colorful world of The WoW Company! We are an ambitious event agency with a very enthusiastic, creative and experienced team for whom the event sector does not hold any secrets.
Factotum events & projects bv
Dream of a top event without losing sleep over it. You in the lead role we know behind the scenes, fac-totum events & projects!
Meet in Mechelen (congresbureau)
Meet in Mechelen is the congress office of the city of Mechelen. We help companies and organizations in their search for a suitable meeting location, great teambuilding, nice restaurant and good hotel. And we do that completely free of charge.
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True by Geoffrey Van Hulle
As an advisory and support partner, we are happy to help you in the preparation and implementation of your event, incentive or meeting.
Creative Star Full Service Corporate Event Agency
Where another event agency stops, Creative Star only gets under way for organizing your incentive trip, corporate event, team building, staff party, chartering a private jet, etc.
TVB Productions
TVB Productions is an event agency for B2B events as well as private parties.
Gooiland Events
Gooiland Hilversum: Modern iconic national monument.
Ballroom
Ballroom, the catchy event agency for all your events! Are you just looking for a location or do you want the total organization of your event from A to Z? A private party or a corporate event? We are happy to assist you.
Amplify EventMarketing
Live Communication is our passion. Inventing, creating and producing various events our profession. Our portfolio includes award show, galas, dinners, parties, fairs and congresses.
Fast Forward
Fast Forward Events, your organization agency and event agency.
Sunset Events
A sunset is always a unique experience. And then magic happens, the moment becomes unforgettable. Like all the events we orchestrate for our clients.
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Conceptum! / MeetMany
As an operator and organizer of fairs and shows, CPE Exhibition constantly makes enormous efforts to create only exceptionally qualitative meetings.
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Event Market
Event Market is constantly looking for the ideal balance between an unforgettable event and your business goals.
Seauton International Congresses & Incentives
Seauton is a reference office in the meeting industry (meetings, congresses, product launches, associations) and above all a challenger of the existing meeting offices in the Benelux and beyond.
Obsession - Partners for Live
Nothing beats the power of an event! The moment when people, brands and organizations make real contact and move forward together. As an event agency, we communicate your message. We see events as valuable encounters, which we fish with
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Most recent reviews
Average review score 9.73/10. Based on 635 reviews about companies in the category 'Organization of conferences and seminars'.
Meet in Mechelen (congresbureau)
Recommended - Meet in Mechelen - top team and support
The Meet in Mechelen team excels in bringing together a wide and diverse range of partners. Thanks to our collaboration of more than 8 years, we have always been part of their story full of innovative concepts, unique event locations, top restaurants and inspiring team buildings for every level and every request.
Their professionalism and dynamism are impressive, and we are grateful for their continuous support, which ensured that our meetings and contacts always ran smoothly.
Sylvester
Fast, reliable and friendly!
Bednet will be celebrating its 20th anniversary in 2024 and we wanted to celebrate that. Sylvester helped us set up an event in the Flemish Parliament. From the start of our collaboration, they made a great effort to create something beautiful that fit within our budget and the idea we had in mind. They also clearly indicated the deadlines and what we could expect from the day. Increases (or decreases) in price were checked in advance. On the day itself, Jason and Lieselotte had everything under control and took on tasks to relieve us of our worries. We received many compliments about the event from those present. Highly recommended to work with!
Meet in Mechelen (congresbureau)
New meeting location discovered
Thanks to Kurt and Filip I discovered a new meeting location in Mechelen for smaller groups (Hummus House of Democracy). I am very satisfied with the working method of Meet in Mechelen. There is a wide range on the website with a short but clear description and the necessary contact details. If you need more information, MiM is always available with advice and assistance!
Meet in Mechelen (congresbureau)
MeetinMechelen
It's always fun to gain new insights and inspiration during the inspiration days.
These are always fantastically organised by the super duo Kurt and Filip!
They are always ready to help you in your search for interesting locations.
really great!
Organization of conferences and seminars
The organisation of your conference, whether it is a digital conference, a hybrid conference, or a physical one, takes a lot of time. With professional guidance, you, as the organiser of your event, will sleep soundly!
Organising a congress? What do you have to think about?
There are a thousand and one things to keep in mind when organising a conference. Of course, you want everything to run smoothly; you strive to deliver the highest quality, and your reputation is at stake. We'll give you some tips.
The content of your conference
One of the most important things when organising a conference is having a clear target group in mind. You will adjust the content of your conference accordingly. Also, determine the purpose of your conference: what do you want to achieve for your participants? And adjust the content and form of your event accordingly.
Start preparing for your congress organisation on time
Are you going to organise a conference? Make sure you send a 'save the date' to your guests well in advance and then the invitation. It can be brief: what the conference entails, what benefits it has for the participants, what problems it solves, where it takes place, and how registrations go. Do not forget to determine your available budget when organising a seminar. Map out all possible costs, income, sponsors, and suppliers.
Planning is everything
Good preparation and perfect coordination during the event itself determine the success of physical and digital events. If you work with a script and a checklist, you will no longer overlook a single detail. With professional event planning software, you and your team keep an overview of the total planning process. Another thing you can do is visualise your event as a movie in your head. How do you enter, where do you walk to, and what do you need as a visitor? This way, you might discover gaps in your organisation that you can solve in advance.
Also, visit the location where you are going to organise your conference well in advance. Check whether the room is okay, whether the technology works, the signage is clear, and all employees know exactly what is expected of them.
Congress done? Work done? Don't forget to stay in touch with your visitors. Think of a short survey (golden input for your next congress), and keep your seminar alive on various media via substantive summaries of the main messages, especially if you had several speakers, but also photo reports, and why not, plan an aftermovie when you are organising a conference. This way, your guests can relive your conference one more time.
Are you looking for more specialised partners to make your conference organisation a success? Congress bureaus, catering and caterers, congress locations, and presenters and speakers can also help you ensure your online event or physical or hybrid congress runs smoothly.
Looking for a conference organiser?
Are you going to organise a conference? When organising this event, do you dread the search for a reliable party that has made organising conferences its specialty? Don't worry: in the list below, you will find the best companies that have made conference organisation their core business. As a conference organiser, you can find who you are looking for even faster if you use the filters.
Do you want your company that organises conferences on this list?
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Tags: seminar, conferences, conference, congress, ...